Job openings for Site Administrator in Bharuch

Job Description
Qualification: Any Graduate or Post Graduate
Gender Preference: Male
Experience: (No. of years) 2-5 years of experience
Scope: This role involves a blend of office administration and site coordination to manage office-related tasks,
maintain records, and assist the project team with logistical and administrative duties specific to the site.
Key Responsibilities:
 Oversee the operations of the site office, ensuring it is organized and equipped with the necessary
tools and resources to support daily operations.
 Maintain and organize all site-related documentation, including permits, contracts, invoices, safety
reports, work orders, and site meeting minutes. Ensure that all documents are stored properly, both
digitally and physically.
 Serve as a point of contact between the site and the main office. Ensure effective communication
between project teams, subcontractors, vendors, and management.
 Assist in scheduling site meetings, coordinating site visits, and ensuring that key stakeholders are
kept informed about ongoing activities, deadlines, and milestones.
 Track and maintain site office supplies, equipment, and materials; prepare requisitions for new
orders and ensure timely stock replenishment.
 Assist with travel, food and accommodation arrangements for project staff, contractors, and visiting
personnel.
 Provide administrative support for site workers and contractors, such as timesheet collection &
attendance tracking, vouchers making/verifying, grievance handling at site, etc.
 Arrange and coordinate site meetings, including preparing agendas, taking minutes, and following up
on action items.
 Assist in tracking and reporting on site-related expenses, including material costs, labor charges, and
other administrative costs.
 Perform other administrative tasks as needed, such as managing the filing system, handling
correspondence, and coordinating with the head office for necessary resources.
Skills & Traits Required: - Communication & documentation skills - Problem solving skills - Ability to work independently & in team - Ability to manage multiple tasks
Rapport Building
Proactive & Self motivated
Time Management
Designation: Executive
Department: Admin
Reporting Manager: Manager-Admin/HR
Location: Active Site location, Gujarat